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Section 4
Sending Email, Files and Memos
If a member is not
online currently, you can send him/her an email (if they have an email
address in their profile). To do this:
1. Click
the Members icon.
2. Find
the member you wish to send email to in the list.
3. Click
on the Email icon (if present) in the list
“row” for that member. If there’s no email icon for that member,
then he/she has not provided an email address in his profile and you cannot
send email to him.
4. This will open your
email program.
5. Type your message
and send the email as you normally would.
You can send files to a
member, however only when he/she is signed on. To do this:
1. Click on the member’s
nickname in the Members List to the right of the chatting area.
2. Then click on the
Send File button.
3. This will open a
window that will allow you to choose the file you wish to send.
In the event that a
member is signed off, you can send the member an email (described above)
and attach the file to the email.
Send A Memo
You can send a memo to
a member while he/she is signed on or off. To do this:
1. Click
the Members icon.
2. Find
the member you wish to send email to in the list.
3. Click
on the Memo icon (if present) in the list
“row” for that member.
4. In the pop up window type your message and click OK.
The message will be
waiting for him/her, and he/she will be alerted as soon as he/she signs on
to the system.
To Check Memos
When you sign on, the
system will tell you if you have any new memos to read. While you are
signed on, the system will notify you when new memos have arrived. If you wish to check (or re-read) any
memos that may have been sent, perform the following:
1. Click on the Chat
Options button.
2. Then click on the
Memo button.
3. A field will be
displayed that shows who sent the memo, the date and status of the memo.
From there you are able to read, reply or delete.
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